Mr. Tran Ngoc Bao, Director of the company introduced the Online Notarization Platform. Online Notary Platform is the first and only system that connects customers and notarization service providers across the country with the orientation of fully implementing notary services in the environment. online. At the same time, it allows organizations providing notary services to manage the operations of their own organizations as an independent business. At the event, Mr. Tran Quoc Bao, Director of the company, said that the CCOL system allows users to choose notaries and hand over documents for notaries to verify and prepare before bringing the originals to the public. notary check – check, while still ensuring compliance with the Law of Notarization. The parties are required to sign in front of the notary. In addition, the CCOL system allows users to evaluate notaries and notary organizations so that the system will advise users to choose notaries and organizations that are rated by users. Price for quality best service … Assessing this platform, the representative of the Department of Information Technology (Ministry of Information and Communications) said that the system will initially help people and businesses limit the need to travel many times to notarized places when Incomplete records, saving time and money. At the same time, during the epidemic Covid-19 has not been completely controlled, this solution helps to avoid crowding and limit infection in the community. The system also helps state agencies to perform quick real-time monitoring to be able to monitor and direct the administration of notarization activities in the area quickly and intuitively. The launch of the Online Notary Platform is the third event in the series of “Forum for Vietnam’s digital technology challenge” – the continuation of the series of events “Technology Friday” by the Ministry of Information. and Organizational Communication to launch Make in Vietnam platforms, products and technology solutions for digital transformation, starting from 2020.

CCOL platform interface. (Screenshots) On the morning of April 23, the CCOL Online Notary Platform was officially introduced by the Ministry of Information and Communications at “Vietnam Digital Challenge Forum”. Online Notary Platform CCOL is the first and only system that connects customers and notary service providers across the country with the orientation of fully implementing services. Notarized The online environment also allows organizations providing notary services to manage their operations as an independent business. The CCOL system allows users to choose notaries (CCV) and deliver documents for notaries to verify and prepare before bringing the originals to notaries for checking and checking, while still ensuring compliance with the Law. Notarization whereby the parties are required to sign in front of the notary. In addition, CCOL allows users to evaluate CCV and notary organizations so that the system will advise users to choose the best service quality assessed by the user. . This system will help people and businesses to limit the need to repeatedly travel to public servant places when the documents are incomplete, saving time and costs. On the other hand, during the epidemic period COVID-19 has not been completely controlled, this solution helps to avoid crowds and to limit infection in the community. The system also helps state agencies to perform quick real-time monitoring to be able to monitor and orient the administration of civil servants’ activities in the area quickly and intuitively. Mr. Tran Quoc Bao, CEO of Online Notary Company, said this platform helps people save more than 70% of time preparing papers compared to traditional notarization as well as help notaries shorten the time. Operations. CCOL platform is available on two operating systems iOS and Android. (Screenshots) “Vietnam Digital Technology Challenge Forum” is a continuation of the series of events “Technology Friday” launching platforms. number converter in 2020, organized in a new format. Accordingly, in addition to the introduction of the digital platform development unit, there will be more direct interaction sessions between the platform development team and the media, users in the form of a debate. Participants of the event will be asked questions, show frankly multi-dimensional perspectives on the platform and at the end of the session, everyone will be publicly voted for technology products and solutions. Make in Vietnam selected referral. The motto of digital transformation in 2021 is to actively seek and solve social problems and challenges. This will also be the guideline of the forum “Challenge Vietnam digital technology”, under which the selected platforms to launch in the framework of the forum will have to be the products born from the pain of the commune. Association, carrying the mission to solve those pains with digital technology./.

Vietnam Digital Technology Challenge Forum on April 23 introduces the online notarization platform CCOL. On April 23, in Hanoi, the CCOL Online Notary Platform was officially introduced at the “Forum for Vietnam’s digital technology challenge” organized by the Ministry of Information and Communications. The CCOL Online Notary Platform is the first and only system to connect customers and organizations providing notary services across the country with the orientation of fully implementing notarization services on the lips. online school. At the same time, it also allows organizations providing notary services to manage their operations as an independent business. The CCOL system allows users to choose notaries (CCV) and deliver documents for notaries to verify and prepare before bringing the originals to notaries for checking and checking, while still ensuring compliance with the Law. Notarization means that the parties are required to sign in front of the notary. In addition, the CCOL system allows the user to evaluate the CCV and the notary organization so that the system will advise the user to choose the CCV and the practicing organization that the user evaluates the service quality. the best. This system will help people and businesses to limit the need to repeatedly travel to public servant places when the documents are incomplete, saving time and costs. At the same time, during the epidemic Covid-19 was not completely controlled, this solution helped to avoid crowds and to limit infection in the community. The system also helps state agencies to perform quick real-time monitoring to be able to monitor and orient the administration of civil servants’ activities in the area quickly and intuitively.

The CCOL Online Notary Platform is the first and only system to connect customers and organizations providing notary services across the country with the orientation of fully implementing notarization services on the lips. online school. At the same time, it also allows organizations providing notary services to manage their operations as an independent business. The CCOL system allows users to choose notaries and hand over documents for notaries to verify and prepare before bringing the originals to notaries for checking and checking, while still ensuring compliance with the Law of Notarization. Accordingly, the parties are required to sign in front of the notary. The CCOL Online Notary Platform was officially introduced at the “Vietnam Digital Technology Challenge Forum” organized by the Ministry of Information and Communications on April 23. (Photo: Tel) In addition, the CCOL system allows users to evaluate notaries and notary organizations so that the system will advise users to choose notaries and practice organizations that are rated by users. Good service quality. This system will help people and businesses to limit the need to repeatedly travel to public servant places when the documents are incomplete, saving time and costs. At the same time, during the epidemic, COVID-19 has not been completely controlled, this solution helps to avoid crowding and limit infection in the community. The system also helps state agencies to perform quick real-time monitoring to be able to monitor and orient the administration of civil servants’ activities in the area quickly and intuitively. “Vietnam Digital Technology Challenge Forum” is a continuation of a series of events “Technology Friday” launching digital transformation platforms in 2020, organized in a new format. Accordingly, in addition to the introduction of the digital platform development unit, there will be more direct interaction sessions between the platform development team and the media, users in the form of a debate. Participants of the event will be asked questions, showing frankly multi-dimensional perspectives on the platform and at the end of the session, everyone will be voted publicly for products and technology solutions for Make in Vietnam chosen to introduce. ./.

Illustration The CCOL Online Notary Platform has just been introduced at the “Vietnam Digital Challenge Forum” organized by the Ministry of Information and Communications over the weekend. The CCOL system allows users to choose notaries and deliver documents for notaries to verify and prepare before bringing the originals to notaries for checking, while still ensuring compliance with the Law of Notarization. The parties are required to sign in front of the notary. In addition, the CCOL system allows users to evaluate notaries and notary organizations so that the system will advise users to choose notaries and practice organizations that are rated by users. best service quality. For Notary Offices, the application of this platform to the entire operation process will bring many utility values: increasing the number of customers; quality control; increase productivity; increase profits, save costs … Currently, the online notarization platform is being deployed in 5 notary offices in Hanoi and 5 in Ho Chi Minh City and more than 2,000 users nationwide. This system will also help people and businesses to limit the need to repeatedly travel to public servant locations when the documents are incomplete, saving time and costs. At the same time, during the epidemic Covid-19 has not been completely controlled, this solution helps to avoid crowds and to limit infection in the community. The system also helps state agencies to perform quick real-time monitoring to be able to monitor and orient the administration of civil servants’ activities in the area quickly and intuitively. The representative of the Online Notary Service Joint Stock Company said that with this platform, the work of authenticating people becomes simple, saves time in queue, takes numbers, prepares all papers. sheets under the foundation list are prepared, do not have to run away and can save up to 70% time compared to before …

Deployed in a timely manner After the Law on Notarization took effect (January 1, 2015), the Provincial People’s Committee issued the regulations on criteria and methods for appraising documents to establish notary offices and the ceiling of notarization fees in the province. . In 2016, the Provincial People’s Committee allowed the establishment of the Provincial Notary Public Association (CCV) and in 2017 approved the association charter. Implementation of notarization requests at Le Thi Kim Anh Notary Office. (Illustrative photos) Every year, the Department of Justice coordinates with the Association of civil servants to organize training courses on notarization skills for civil servants, professional staff, apprentices to practice notarization of notary organizations in the province. With the consent of the Provincial People’s Committee, the Department of Justice has completed the construction and installation of software to exploit the database to prevent notarization for notarization organizations, helping to minimize risks in operations. notarization, ensuring the legitimate interests of individuals and organizations. Besides, districts, towns and cities actively propagated the regulations on notarization. Notary organizations strictly implement the posting of administrative procedures for notarization, ceiling notarization, translation fees at the headquarters, internal regulations, notarization process … at the head office. room. There are still problems However, notarization activities in the area still have problems. Currently, a number of provisions in the Civil Code, Housing Law, Land Law, Marriage and Family Law… relating to notarization are overlapping or not specific; the instruction and explanation of the law are still slow. Ms. Nguyen Thi Nhu Huong – Head of the Central Notary Office stated, the prescribed marital status certificate is valid for 6 months from the date of issue, but in fact, the paper only identifies the marital status at the time. granted. Therefore, it is difficult to ensure that within 6 months, the marital status of the person performing the transaction is still the same as the certificate of marital status issued and still valid for use. Notarization and certification of contracts and transactions related to projects are also causing notarization organizations to be confused by the legality of some projects (incomplete financial obligations). , construction is still in violation …) but there is no official document of the authority to limit the transaction of these projects. This leads to the fact that there are notary organizations that still certify this type of contract, transaction, and some places refuse … The use of fake papers and documents in notarization activities is also increasingly sophisticated and complicated. In 2020, Kim Ngan Notary Office discovered a suspected case of using fake papers. According to Mr. Dang Van Thang – Head of the Office, in the documents submitted at the office, the red book has a more vibrant color than usual, there is no coordinate system; signature and full name of the person authorized to issue in the identity card with the sign of 2 different people. The office has reported to the ward police to make a record for further verification and handling. In addition to this case, the office has many times discovered signs of fake documents, but the notarization requester immediately took back the papers and left. Ms. Nhu Huong also confirmed every case of suspected fake red books; The paper-counterfeiting technology is more and more sophisticated and difficult to detect with the naked eye. As of March 15, the province has 27 notary public organizations operating, including the Notary Office and 26 notary offices, with 56 civil servants. By 2020, the above organizations have paid more than 5 billion VND to the budget and taxes. In addition, although the notarized database in the province has been put into operation, it has not been linked with the database on civil status, land, registration of security measures … Certificate of contract, transaction, CCV must request the notarization requester to provide information or verify the information, leading to an extension of the certification period. Mr. Dang Van Khanh – Deputy Director of the Department of Justice said that recently, the provincial civil servants association has asked the Department of Justice to propose to the Provincial People’s Committee to request the Central to study, review and complete the legal system related to activities. notarization. At the same time, there will be stricter sanctions against cases of providing false information and documents; using counterfeit papers or illegally erased or corrected to request notarization; at the same time to widely inform the handling results, fake tricks … for people to know and prevent. The Association also proposed the Provincial People’s Committee to direct the Department of Natural Resources and Environment to build a database on real estate, linking with notarized databases to improve the efficiency of state management on notarization, to facilitate in searching and exploiting real estate information. The Association also petitioned the Provincial People’s Committee and related departments and branches to direct documents on which projects are allowed to transact, which projects are not allowed, creating a clear legal corridor for transactions in the area. The Department of Justice is coordinating with the concerned departments and branches to synthesize their opinion and advise the Provincial People’s Committee to propose the Central to remove problems. NGUYEN VO