Institute of Occupational Health and Environment Ministry of Health: Improving management records of Bac Giang isolation areas, significantly reducing time

In the tense anti-epidemic situation in Bac Giang, there have been many initiatives to improve the inadequate stages. One of them is an electronic form to collect information on concentrated isolation areas, issued by the Isolation Monitoring Team of the Special Standing Division of the Ministry of Health, from a form of community information collection form of researchers. assist.
“The difficulty emerges the wisdom”

On May 26, 2021, the People’s Committee of Bac Giang province issued Official Dispatch No. 2429/UBND-KTTH to tighten the management and operation of concentrated quarantine areas. Notably, the Provincial People’s Committee requires the managers of the isolation areas to make daily information reports according to the electronic form at https://ee.kobotoolbox.org/x/xRoqPfBA and send it to the medical offices district health for CDC Bac Giang province to synthesize and handle. This is one of the stages of collecting extremely necessary information that the isolation team of the Special Standing Department of the Ministry of Health has advised and proposed for Bac Giang province on hot epidemic days. Currently in Bac Giang there are more than 200 concentrated KCLs, of which 174 KCLs are in operation. Before the electronic form, the manager used a handwritten report, had to fill in a lot of information, so when KCL employees were busy, tired, there was a constant state of yes and no, causing problems. Compiling daily reports is extremely difficult and messy. The electronic ballot form has overcome all these disadvantages. An electronic report form at the KCL of Bien Son Secondary School, Luc Ngan district Dr. Nguyen Minh Hoang, Researcher of Occupational Diseases of Institute of Occupational and Environmental Health – Ministry of Health, who is directly in charge of technical, supporting and transferring electronic information form to CDC Bac Giang expressed interest: “I have pre-installed all the required information fields to report, the manager just has to select and fill in the latest number. In addition, there is a separate box to add suggestions and recommendations on what the KCL manager considers necessary. They only take 2-3 minutes, and can use any device such as smartphones, laptops, ipads… just have 3G signal to complete the ticket.” The forms included all the parameters that need to be captured such as KCL capacity, number of rooms, number of people/room, number of positive cases, number of times tested, number of people in and out of the day. Even more specific information such as whether the quarantined subjects are children or adults, workers or locals, foreigners, working inside or outside the province… Not only that, through this form, the Provincial Steering Committee for Epidemic Prevention and Control can also capture specific information about the number of medical officers and staff serving at each KCL. Dr. Minh Hoang confided about the origin of this form: “In fact, the modules used in this form come from the KoboToolbox software, serving to collect information from aid experts and researchers. This is open source software, from which I can change the information to be collected under the direction of the Quarantine Monitoring Team.” Significant improvement in reporting quality in isolation wards According to Dr. Nguyen Dinh Trung, Head of the Department of Occupational Diseases – Institute of Occupational and Environmental Health – Ministry of Health, the results of collecting KCL report samples have just been available since May 26 (after the People’s Committee of Bac Giang province requested the approval of the Ministry of Health). (requires KCL managers to report), however, there have been marked improvements. The number of electronic report cards is increasing day by day, as of yesterday (May 28), there were 123 KCL reports, and today nearly 100% of KCL have fully reported each day. In just 3 days, 100% of the electronic report forms were sent back from KCL. The aggregation of data from these reports also helps the CDC in Bac Giang province easily manage and fully grasp information, thereby advising the Bac Giang Provincial Epidemic Prevention and Control Committee to make necessary adjustments such as stretching density, arrangement, arrangement of equipment, improvement of inadequate stages… Dr. Nguyen Dinh Trung added: “Currently, the isolation monitoring team under the Special Standing Department of the Ministry of Health is still closely following the Bac Giang CDC to make the necessary adjustments right in the form.” Another problem is that here in the province, there are hundreds of companies and enterprises that want to return to operation. The province’s establishment of 35 assessment teams may only be an immediate solution and difficult to maintain in the long term, with such a large number of enterprises. It is known that the isolation monitoring team under the Special Standing Department of the Ministry of Health is also working to come up with electronic assessment forms to enable businesses to quickly and fully declare the requirements to ensure room safety. fight against COVID-19. Based on that, the leaders of Bac Giang province will quickly grasp and make timely and appropriate adjustments and adjustments. “We will complete and propose and advise Bac Giang province on this issue. These are new forms of electronic report cards that have appeared in the urgent situation of epidemic prevention in Bac Giang, but can be widely applied in many fields and in many different localities. more.